Public Records Notice

Documents recorded in the Recorder’s Office generally are considered to be public records. Other persons have access to the information contained in recorded documents.

As your county recorder, I recommend that you review your documents carefully prior to recording them. Make sure your social security number is not listed on the documents because once they are filed, they can be view by anyone.

 

Internet Use Instructions

This website contains Real Estate Documents from 1990 to present. Real Estate Documents prior to 1990 can be found only in the Recorder’s Office.

Documents are indexed under a tract indexing system. We assign an Instrument Number to every document that is recorded. Each instrument is also assigned a page and volume number. This is done so each page in an instrument is accounted for. You many search documents by using a Name, Book/Page and Instrument Number. The index is forward and reverse.

 

Here are some examples of a forward and reverse index:

    • If you are searching for your mortgage, you may search for the Mortgagor or Mortgagee.

 

    • If you are searching for a deed, you may search for the grantor or grantee.

 

    • The most common search is a names search. Simply type the name of the person or entities you are searching, last name first, first name last and click the search button. Below are some examples of other name searches.
        • If you are searching a business, type the full name of the business.
          If the business begins with a number type…
          NUMBER-name of the business

       

        • For a church type CH-name of the church

       

      • For a school type SCH-name of the school

 

  • Financing Statements (Uniform Commercial Code)
    • If you are looking to search any UCC liens that were filed prior to January 20, 2005, you will need to look under the UCC Index. You may search by name or file number. If you want to search for a UCC filing after January 20, 2005, you need to search under the tract index.

 

Search Criteria Disclaimers

Not every document recorded since 1990 is computerized. This website updates information from the mainframe approximately every five minutes. The start date for imaging various documents occurred at different dates depending on the type of document.

 

Please note the following dates when searching documents:

Federal Tax Lien Filings

Federal tax lien images are available after January 1, 1995.

Financing Statements (Uniform Commercial Code)

Prior to October 1, 1993-All U. C. C’s were indexed manually and if it affected real estate, it would also be indexed in the tract side of the computer by name.

From October 1, 1993 to January 25, 2005-All U. C. C’s were indexed in the Financing Statement System in the computer. Those affecting real estate were also indexed in the tract system of the computer by name.

Since July 1, 2001 all non-real estate U. C. C’s are filed with the Secretary of State. All real estate related U. C. C’s are still filed with the Recorder’s office.

From January 26, 2005 to Current-All real estate related U. C. C’s are indexed and scanned in the tract system of the computer.

 

Internet Disclaimers

The Delaware County Recorder’s Office presents the information on this website as a service to the public. We have tried to ensure that the information contained in this electronic search system is accurate. The Recorder’s Offices makes no warranty or guarantee concerning the accuracy or reliability of the content at this site or at other sites to which we link. Assessing accuracy and reliability of information is the responsibility of the user. The user is advised to search on all possible spelling variations of proper names, in order to maximize search results. The Delaware County Recorder’s Office shall not be liable for errors contained herein or for any damages in connection with the use of the information contained herein. If you choose not to accept the conditions above please exit this site.